Updated on: Feb 4, 2025
If you’re planning to work in China or apply for permanent residence, you may need a Certificate of Conduct (VOG) from the Netherlands.
This document confirms your behavior and criminal record history and must be legalized to be valid in China.
This guide will walk you through the step-by-step process of obtaining and legalizing a VOG for use in China, ensuring a smooth and hassle-free experience.
Credits go to Maarten and Dazz for feedback and improvement suggestions!
What Is a Certificate of Conduct (VOG)?
The Certificate of Conduct (VOG), or Verklaring Omtrent het Gedrag, is an official document issued by the Dutch Ministry of Justice and Security.
It certifies that your behavior does not pose any risks in a professional or social context. For use in China, the VOG must be legalized to meet international requirements.
Step-by-Step Guide to Obtaining and Legalizing a VOG
Step 1: Download the VOG Application Form
To start, download the VOG application form from the official Dienst Justis website (a department of the Dutch Ministry of Justice and Security).
- Choose the correct form:
- If you are registered in the BRP (Dutch Personal Records Database), download the form for residents.
- If you are not registered in the BRP, download the form for non-residents.
Pro Tip: Double-check that you’ve downloaded the correct form to avoid delays.
Step 2: Complete and Submit the Application
Fill out the application form carefully, ensuring all information is accurate. You’ll need the following documents to submit your application:
- A completed application form (4 pages in PDF format).
- A copy of your valid ID or passport.
- Proof of payment for the application fee (€41.35).
- If someone else is submitting the application on your behalf:
- A signed authorization form.
- A copy of the authorized person’s ID or passport.
Where to Submit:
- If you are registered in the BRP: Submit the application to your local municipality.
- If you are not registered in the BRP: Send your application directly to the COVOG department via email at [vog.np.rni at justis.nl].
Step 3: Pay the Application Fee
The VOG application fee is €41.35. Payments can be made online using methods like credit/debit cards or iDEAL.
Important: Ensure that the full amount is received by Dienst Justis. If your bank charges additional fees for international transfers, you’ll need to cover those costs.
Bank Details:
- Account Name: Min. van Justitie en Veiligheid 605/JUSTIS COVOG
- IBAN: NL31 INGB 0705005453
- BIC (SWIFT): INGBNL2A
- Bank Address: ING Bank N.V., Foreign Operations, PO Box 1800, 1000 BV Amsterdam.
Step 4: Wait for Processing and Issuance
Once your application and payment are received, Dienst Justis will process your request. The processing time typically takes 4 to 8 weeks, so plan accordingly.
If your application is approved, the VOG will be sent to your registered address by mail.
Step 5: Legalize the VOG for Use in China
To ensure your VOG is recognized in China, it must be legalized. Fortunately, as of November 7, 2023, China has joined the Apostille Convention, simplifying the legalization process.
- Visit any district court in the Netherlands to obtain an apostille for your VOG.
- The apostille certifies the document’s authenticity, making it valid for use in China.
Step 6: Translate the VOG (If Necessary)
In China, documents not in Mandarin must be translated. If your VOG is not already in Mandarin, have it translated by an authorized translation service in China.
Ensure the translation is accurate and includes all relevant details.
Tips for a Smooth Process
- Plan Ahead: The entire process, including application, processing, and legalization, can take several weeks. Start early to avoid delays.
- Double-Check Documents: Ensure all forms and supporting documents are complete and accurate before submission.
- Stay Updated: Check the official Dienst Justis website for any updates to the process or requirements.
Conclusion
Obtaining and legalizing a Certificate of Conduct (VOG) in the Netherlands for use in China is a straightforward process if you follow the steps outlined above.
By planning ahead and ensuring all documents are in order, you can avoid unnecessary delays and ensure your VOG is recognized in China.
If you found this guide helpful, share it with others who might need assistance with the VOG process. For more tips on working and living in China, explore other articles on our website!
FAQs
1. How long does it take to get a VOG?
The processing time is typically 4 to 8 weeks, depending on the accuracy of your application and the workload at Dienst Justis.
2. Do I need to legalize my VOG if I’m using it in China?
Yes, the VOG must be legalized with an apostille to be valid in China.
3. Can someone else submit my VOG application for me?
Yes, but you’ll need to provide a signed authorization form and a copy of the authorized person’s ID.