Updated on Feb 4, 2025
When planning a business or trade trip to China, obtaining the correct visa is crucial.
One essential document that can significantly impact your visa application is the Verification Letter of Invitation.
In this guide, we’ll explain what this letter is, who needs it, and provide a detailed, step-by-step process to help you secure it successfully.
What Is a Verification Letter of Invitation?
A Verification Letter of Invitation is an official document issued by the local Foreign Affairs Office in China.
It is required for certain visa types, such as the M visa (for business and trade) or the F visa (for non-commercial exchanges).
This letter is typically provided by a Chinese company or organization inviting you to China for business-related purposes.
Who Needs a Verification Letter of Invitation?
You will need this letter if you are traveling to China for the following purposes:
- Business Meetings and Negotiations: If you’re meeting with trade partners or exploring business opportunities.
- Trade Fairs and Conferences: If you’re attending exhibitions, trade fairs, or industry events.
- Other Business-Related Activities: Any activity that requires an M or F visa.
Note: This letter is not required for tourist visas (L visa) or work visas (Z visa). Always check with the Chinese Embassy or Consulate for the latest requirements.
Step-by-Step Process to Obtain a Verification Letter of Invitation
Here’s a detailed breakdown of the process:
1. Request the Invitation Letter from the Inviting Company
- The Chinese company or organization inviting you must prepare the necessary documents, including:
- A completed invitation letter application form (template available from the local Foreign Affairs Office).
- Proof of their business registration and other supporting documents.
- Submit the application to the local Foreign Affairs Office or service center.
2. Review and Approval by Local Authorities
- The local Foreign Affairs Office will review the submitted documents. This process typically takes a few working days.
- Once approved, the application is forwarded to the Municipal Foreign Affairs Office for further evaluation.
3. Final Approval by the Provincial Foreign Affairs Office
- The Municipal Foreign Affairs Office submits the application to the Provincial Foreign Affairs Office, which conducts the final review.
- Upon approval, the Verification Letter of Invitation is issued and sent back to the Municipal Foreign Affairs Office.
4. Collect the Verification Letter
- The inviting company collects the original Verification Letter from the Municipal Foreign Affairs Office.
- The letter is then sent to you (the visa applicant) via mail or fax.
5. Submit Your Visa Application
- Compile all required documents, including:
- The Verification Letter of Invitation.
- A standard invitation letter from the inviting company.
- Additional documents required by the Chinese Embassy or Consulate (e.g., passport, visa application form, recent photo).
- Submit your application to the Chinese Embassy or Consulate in your country and pay the visa fee.
Common Mistakes to Avoid
- Incomplete Documents: Ensure all forms are filled out correctly and supporting documents are included.
- Delays in Submission: Start the process early to account for processing times at multiple levels.
- Incorrect Visa Type: Verify that you’re applying for the correct visa (M or F) based on your purpose of travel.
Sample Verification Letter of Invitation
Here’s an example of what the Verification Letter of Invitation might look like:
Frequently Asked Questions (FAQs)
1. How long does it take to get a Verification Letter of Invitation?
The process can take anywhere from 1 to 3 weeks, depending on the local and provincial authorities’ processing times.
2. Can I apply for the letter myself?
No, the inviting company in China must handle the application on your behalf.
3. Is this letter required for all business visas?
Yes, for M and F visas, the Verification Letter of Invitation is mandatory.
Additional Resources
Conclusion
The Verification Letter of Invitation is a critical document for securing a China business visa.
By following the steps outlined in this guide and avoiding common mistakes, you can streamline the process and ensure a successful application.
If you’re planning a business trip to China, start the process early and work closely with your inviting company to gather all necessary documents.
For more information or assistance, feel free to contact your local Chinese Embassy or Consulate.